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Think you'd be a good fit for our Office Administrator position? View the job description below and submit your resume.
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Office Administrator position
BUNKER HILL United Methodist Church
Position: Office Administrator
Position reports to: Pastor
Employer: Bunker Hill UMC
Evaluations completed by: Staff/Pastor Parish Relations Committee
Job Purpose Summary:
The Office Administrator will manage all office responsibilities and communications for Bunker Hill United Methodist Church. This position will support the Pastor with correspondence and administration work as well as coordinate with staff members to provide communications to the Church.
Hours: Approximately 30 hours per week
Compensation: To be determined based on experience
Education/Experience/Skills & Abilities (Preferred):
• 2+ years’ experience in office administration
• Experience or knowledge of the Methodist church setting
• Excellent communications and writing skills
• Intermediate skills using Microsoft Office applications (Office 365) and other presenter applications (ProPresenter 6)
Key Responsibilities and Accountabilities:
The above job description reflects the major requirements of the Office Administrator position. It is not intended to be a detailed description of all work requirements/duties that may be inherent in the job nor shall it be construed as giving exclusive title to every function it describes.
Position: Office Administrator
Position reports to: Pastor
Employer: Bunker Hill UMC
Evaluations completed by: Staff/Pastor Parish Relations Committee
Job Purpose Summary:
The Office Administrator will manage all office responsibilities and communications for Bunker Hill United Methodist Church. This position will support the Pastor with correspondence and administration work as well as coordinate with staff members to provide communications to the Church.
Hours: Approximately 30 hours per week
Compensation: To be determined based on experience
Education/Experience/Skills & Abilities (Preferred):
• 2+ years’ experience in office administration
• Experience or knowledge of the Methodist church setting
• Excellent communications and writing skills
• Intermediate skills using Microsoft Office applications (Office 365) and other presenter applications (ProPresenter 6)
- Strong admin skills and the ability to work independently
Key Responsibilities and Accountabilities:
- Prepare various church program/event materials as needed (bulletins, advertisements, etc.)
- Compose and distribute a church newsletter at a monthly minimum.
- Keep website up to date, including events, bulletins, newsletters, and committee minutes.
- Collaborate and support the other staff members
- Maintain a master schedule calendar of the total church program and church usage, including committee meetings and communicate these events with the congregation and community.
- Schedule events, including weddings, (through the Pastor), send out corresponding policies, notate fees involved and ensure those fees are paid in advance, refund deposit (if necessary) and let all planners and staff know their responsibilities for event.
- Be available for funerals and other events as necessary
- Communicate with the custodial staff for regular services and any events that will require additional services.
- Help maintain accurate records for all insurance coverage on church, church employees, and vehicles.
- Serve as Church Membership Secretary, keeping a working listing of all church members for in-office usage and a running record of membership changes and assisting the Pastor with membership reports for Annual Conference.
- Keep a record of all baptisms, births, and deaths and prepare certificates as necessary.
- Maintain church directory, including contact information, birthdays, and anniversaries.
- Prepare and mail district reports as needed, including statistical year-end reports and Charge Conference reports.
- Maintain security of vital records and keys within the office.
- Communicate with contractors for building maintenance needs.
- Daily correspondence through mail, email, voicemail, etc.
The above job description reflects the major requirements of the Office Administrator position. It is not intended to be a detailed description of all work requirements/duties that may be inherent in the job nor shall it be construed as giving exclusive title to every function it describes.
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